Our 36th Annual Conference

Learn more about Leveling The Playing Field

Registration: 

• Registration is now closed and will re-open for our 37th Annual Conference & Trade Show in July, 2026!  
• Volunteer at the conference to receive reduced registration rates.  Contact NYSAR³  in August 2026 with your availability and interest! 
• Student Scholarships (2) available - details posted to website as we near the date! 

NYSAR³ Exhibitor and Sponsor Opportunities

2025 Exhibitor / Sponsor Brochure   

Sponsor and Exhibitor Benefits Include:

• Networking Opportunities with key professionals across the public and private sectors, including experts in reduction, recycling, reuse, and materials management.

• Interactive, In-Person Vendor Show for three full days, providing direct engagement with attendees and exposure to decision-makers.

• Timely Educational Sessions designed to showcase the trends, innovations, and solutions in sustainable materials management.

• Exhibitor Reception with increased foot traffic in the exhibit hall, creating prime networking opportunities and visibility.

• Exhibitor/Sponsor Exposure before, during, and after the event (up to 4 months), ensuring your brand stays front and center.

• A Range of Sponsorship Levels to fit your budget and maximize your brand’s presence at the conference.

• New Sponsorship Options to tailor your support and create unique opportunities for exposure.

• Priority Placement in the exhibit hall for top sponsors

• Complimentary Passes to attend sessions, networking events, and meal gatherings, offering valuable insights and interactions.

• Brand Recognition across event materials, including the conference website, Whova App,  signage, and social media channels.

• Engagement with Industry Innovators to discuss solutions, share ideas, and collaborate on future initiatives.

Hotel Accommodations 

The conference will be held at the beautiful Otesaga, so there is no need to travel further to experience all the sessions and events planned. 

Details forthcoming as we near the date.  

ALTERNATE HOTELS

Area hotels that are within a 5 minute drive to The Otesaga (unless otherwise noted).

• The Inn at Cooperstown, 16 Chestnut St, Cooperstown, NY 13326
  • Reservations:  (607) 547-5756
• The Railroad Inn, 28 Railroad Ave, Cooperstown, NY 13326
  • Reservations:  (607) 547-7111
• Lake Front Hotel - Cooperstown, 10 Fair St, Cooperstown, NY 13326
  • Reservations:  (607) 547-9511
• Landmark Inn Cooperstown, 64 Chestnut St, Cooperstown, NY 13326
  • Reservations:  (607) 547-7225
• Barnwell Inn, 48 Susquehanna Ave, Cooperstown, NY 13326
  • Reservations:  (607) 547-1850
• The Best Western Inn & Suites, 10 minute drive to The Otesaga, 50 Commons Dr, Cooperstown, NY 13326-9516
  • Reservations:  (607) 547-7100

Transportation 

Looking for a rideshare option to and from Cooperstown for the conference? Have an extra seat in your car? We were pleased to offer information on the Whova App found under the COMMUNITY BOARD.  Look for this after you register, download the App and login.  Rideshares lower our carbon footprint and expand access to the event, and maybe you will make a new friend!

NEW!  Airport Ride Share feature - Whova is helping attendees coordinate ride sharing from an airport.  Details forthcoming as we near the date.   

BY PLANE

Flights are available to the following large airports:

• Albany International Airport in Albany, N.Y.
  • RIDE-SHARING: Lyft and Uber services are available at Albany International Airport. These services are accessed by using the Lyft or Uber apps on cell phones.  Lyft and Uber drivers are stationed near the terminal and once dispatched, can arrive in 3-5 minutes.
• Syracuse Hancock International Airport in Syracuse, N.Y.
  • RIDE-SHARING from airport
• Greater Binghamton Airport in Binghamton, N.Y.

BY TRAIN

Take the train to one of the two nearest Amtrak stations: 1 (800) 872-7245 

• Albany-Rensselaer NY Amtrak Station is located 1 hour, 30 minute's drive to Cooperstown.    Visit: www.amtrak.com/stations/alb
• Utica Station is located 1-hour's drive to Cooperstown. Visit: www.amtrak.com/stations/uca
• Amtrak Trip Planning Map is a great tool to check out!

BY BUS

• Trailways offers service to Cooperstown and nearby Oneonta (located 33-minutes south of Cooperstown).  Call 800-858-8555.
• Oneonta Public Transit (OPT) provides service to Cooperstown. Call (607) 432-7100 for details.
• The Otsego Express provides service to Cooperstown.  For questions about routes, route deviation, and other needs, please call  800-388-9853.

BY AUTOMOBILE

• From the west (Syracuse): I-90 Thruway Exit 30 at Herkimer (Rt. 28).
• From the east (Albany): I-90 Thruway Exit 29 at Canajoharie (Rts. 10, 20, and 80) or I-90 Thruway Exit 25A and take I-88 to Duanesburg (5 miles), then Rt. 20 west to Rt. 80 south.
• From the south: I-88 & Rt. 28 (Binghamton/Oneonta/Cooperstown).
• From the North: Routes 28, 80 South and County Route 31 South.

Low-waste Event

We are pleased to make our events as low-waste as possible. 

• Single-stream recycling bins
• Reused posters
• Printed minimal posters, most on paper with recycled content when available
• Reduced use of glossy paper
• Food composting bins
• Eco-conscious promo items
• No plastic silverware
• No plastic cups
• Integration of the Whova App to enhance communications to all attendees.  A limited amount of paper agendas and those in large-print are available at the Registration Table.  
• Reusable name badges (returned at the end of the conference)

Attendee participation to a Low-Waste Event: 

• Bringing your own water bottle or coffee mug for fill-up
• Use the zero-waste stations provided complimentary by the DEC at the event
• Downloading the Whova (pronounced Whoo-va) App to eliminate the use of agendas and to engage others at the conference.  
• Bringing your own carrying tote or bag to pickup promo items in the Exhibitor Hall.
• Bringing your own washable cloth napkins to quickly wipe up spills, dry out your coffee mug to put back in your bag, or use when you go to dinner instead of paper napkins.  Concerned you'll forget them?  Pack some in your car, purse or reusable bag. 
• When dining out, order a smaller meal/portions to reduce food waste, or bring your own reusable take-home container to the restaurant.  Ask if the restaurant is opposed to sharing meals.   
• Taking pics with your phone of displays, business cards, brochures, and more.  Or, scan QR Codes where available.  
• Bring your own creative ideas for reduction, reuse or recycling

Anticipating another extraordinary event in 2026!