Speaker Information

The following information applies to individuals who are planning on speaking and/or presenting. 

Thank you for agreeing to present at the Annual NYSAR3 Conference & Trade Show! 

Session Specifics

Your session moderator will be in touch with details for your session including date, time, length, Q&A format, etc. 

If you are unsure who your Moderator is or have any questions, please reach out to kelli.timbrook@casella.com

Speaker Registration

In recognition of your preparation and participation, speakers receive special registration options for the conference. The fee is waived for the day of your presentation. If you wish to attend the full conference, we offer you the discounted rate of $100.

Speaker Registration


All conference attendees and speakers receive discounted room rates at the Otesaga Resort Hotel. If you require overnight accommodations, there are two ways to reserve:

    1. Call the Reservations Office at 607-353-6906. Mention the group name "NYSAR3" and dates to get the special rate.
    2. Go to otesaga.com 24/7 and use online code 3534614 (please note this code is only for online and can’t be used when calling in)

Presentation Slide Specifics

  • Save your presentation using your last name and first name initial. (ie. Jane Jones would be -   JonesJ.ppt)
  • Email your presentation slides to bodhi.pf@tetratech.com by November 1
  • You will receive a confirmation email back once your presentation is received.
  • If you do not receive a confirmation within 48 hours, call Bodhi at (603)499-6657.
  • If you do not want your slides posted on the NYSAR3 website, indicate that in your email.

Presentation Guidelines

These simple guidelines will help make your presentation great! 

  • Make sure the audience can read your text. Use less text and increase the font size. 
  • If you need to apologize for a slide (too dark, too small, too congested, etc), don’t use it.
  • Have an introductory slide with the title, presenters, and their affiliations.
  • Have a final slide with your contact information.
  • Select a background color that provides a good contrast to your font or drawings. Do not use a green background with red type or vice versa, some people will not be able to distinguish the items displayed.
  • Do not display long lists of data from your computer.
  • We encourage you to use digital links instead of paper handouts to promote source reduction. We are also happy to post them on the conference web site.
  • Review and comply with the Diversity, Equity and Inclusion Code of Conduct below.

Diversity, Equity & Inclusion Code of Conduct 

NYSAR3’s DE&I team would like to express our sincere gratitude and appreciation for the knowledge and work of those who created resources to provide to speakers, attendees, and other individuals to highlight opportunities for inclusivity and organizational growth. Their wisdom and experience have made our own efforts possible. We utilized guidelines and recommendations these groups created as the foundation and standard of our own. Thank you to the National Association for Campus Activities (NACA) and the Columbia Business School for creating resources other organizations and individuals may refer to.

View Code of Conduct


Inclusive Conference, Webinar, and Meeting Presentations Guidlines

NYSAR3 aspires to conduct inclusive events where all attendees are provided an opportunity for meaningful and full participation. Therefore, presenters are encouraged to utilize the following guidelines around cultural and linguistic communication and accessibility when designing and presenting at any NYSAR3 conference, webinar or meeting.

View Guidelines


Recommendations for Agenda Creation

View Recommendations